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As a small business owner or entrepreneur, your business day can be consumed by many different “Time Eaters”; the latter can have a profound effect on your productivity. What do I mean by this? Well, here are just a few examples of activities that can turn out to be real time wasters:
- Interruptions
- Ineffective or unnecessary meetings
- Staff/employee problems and issues
- The telephone
- Visitors without appointments
- Client problems or complaints
- Lack of equipment
And that’s just the tip of the iceberg….
Pretty scary isn’t it? I’m sure we can all identify with many of the items on the above list; just think about the amount of time you can waste on a daily basis trying to deal with these “Time Eaters”.
Some of the following tips and ideas will help you eliminate these time wasting activities, freeing up a significant amount of your precious time.
- Keep a tidy desk – Simple concept; easier said than done!
- Keep a daily to-do list – This can be a simple paper based list or, if you’re the techie type, there are tons of applications for iPhones etc. that can be very useful.
- Delegate whenever you can – Be careful though, make sure that the people you delegate to fully understand what is required of them; you must spend — a little — time explaining the task at hand so that there are no misunderstandings.
- Set realistic deadlines – There is no point in setting yourself impossible tasks that you know, deep down, you won’t be able to accomplish.
- Give yourself private time – Go for a walk or just “take five” to clear your thoughts. Take time to do something which is not work related; going to the gym, for example.
- Decide who needs access to you at all times – let your secretary or assistant (if you’re lucky enough to have one, that is) deal with the rest.
- Encourage your employees to suggest solutions to their own problems – this has a double effect: your time is not taken up with what are often trivial issues and your employees can also feel empowered and motivated by the fact that you rely on their judgment to deal with their own problems.
- Stand up when someone comes to your office – Don’t let them get too comfortable!
- Suggest a later meeting – Arrange a time that is more convenient to the two of you.
- Holding meetings – Make sure you plan and set objectives, prepare agendas and above all, keep to the agreed time for the meeting.
The above tips should help you on your way to becoming a more productive and efficient manager. Give some of them a try and you will see how simple it can be to add hours of productivity to your working day.
Justin Thompson is the publisher of “Competitive Edge” a Free Newsletter full of Articles, Tips and Tools for Small Business owners and Entrepreneurs. Visit his Blog at http://www.MySmallBizResources.com and sign up for the newsletter or just browse through the wide selection of helpful resources and information which you can start using right away to improve the productivity and profits of your Small Business.
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